Job Opportunities: Djerassi Resident Artists Program

Dates or Deadline: 
31 May 2019
Organized by: 
Djerassi Resident Artists Program

Development Assistant

Position Title: Development Assistant
Reports to: Development Director
Location: Woodside and San Francisco Offices
Position Status: Regular, Full Time, Non-Exempt
Salary: $35-40k
Deadline: Review of resumes will be begin Tuesday, April 30 and continue until the position has been filled.
To Apply: Please email a cover letter and resume to cynthia@djerassi.org. The subject line of your email should read: Development Assistant/YOUR NAME.

Position Summary
The Development Assistant, based in Woodside and San Francisco, oversees the administrative tasks associated with all fundraising, events and development activities throughout the organization. This position reports to the Development Director. The primary function of this role is to provide administrative support to the Development Director, including, but not limited to, recording all gifts in the database, Thank You correspondence, gift receipts, event support and follow-up, and database maintenance. Travel between Woodside and San Francisco offices will be required, along with occasional evening and weekend hours, and travel to other cities/states for donor and alumni events.

Primary Duties and Responsibilities

  • Record all donations in the database and draft appropriate acknowledgment and Thank You letters.
  • Assist in the planning, execution, and tracking/reporting of fundraising activities including, but not limited to, the Annual Fund, Capital Campaign (Djerassi Forever), planned giving, and major gifts.
  • Create a comprehensive development calendar, including events, social media, mailings, major donor activities, committee meetings and marketing activity deadlines
  • Assist the Development Director with the planning and execution of artist and donor recognition dinners and events
  • Research foundation, city, county, state, federal and corporate grant opportunities
  • Maintain an active donor and alumni network and database
  • Create dashboards and other reports that show fundraising progress
  • Update Development content on the website, including maintaining up to date giving opportunities and donor recognition lists.
  • Design/send all necessary invitations, create press releases, update social media, and oversee appropriate print/web ad placements
  • Assist the Development Director with reporting and research
  • Manage and update donor contact info
  • Assist in the planning and execution of all aspects of the Djerassi Program’s major fundraising events
  • Oversee all necessary event follow-up, including tax letters, artwork delivery coordination, etc.
  • Occasional evening and weekend hours and travel required

 

Education / Job Experience / Certification 

  • Bachelor degree (master preferred) in public administration, nonprofit management, arts administration or other related field
  • Prior experience in arts administration, non-profit fundraising or development preferred

 

Special Knowledge and Qualifications 

  • Proficient with Excel, Microsoft Office Suite, Adobe Suite, and the Google suite of products
  • Knowledge of fundraising database platforms (DonorPerfect preferred but not required)
  • Ability to work independently and across organizational departments with a strong attention to detail
  • Strong writing and communication skills, ability to translate the importance of the artists’ experience to donors
  • Highly organized and motivated
  • Knowledge of and passion for all forms of art (visual, performing, written) preferred

 

Facilities Manager

 

Position Title: Facilities Manager
Reports to: Executive Director
Location: rural San Mateo County, CA
Position Status: Regular, Full Time, Exempt
Salary: $53-63k with full room and board
Deadline: Review of resumes will be begin TUESDAY, April 30 and continue until the position has been filled.
To Apply: Please email a cover letter and resume and the names of three (3) professional references to admin@djerassi.org

The subject line of your email should read: Facilities Manager/YOUR NAME.

The role of the Facilities Manager is to sustain the community of artists and scientists in residence by providing, within reason, whatever support in required for them to achieve their goals, and to oversee and care for the Program’s physical assets.

The position is responsible for the overall maintenance and effective operations of the Program’s buildings, grounds, equipment, and vehicles; for maintenance of the sculpture collection, and supervision of maintenance staff in the assistance of fulfillment of these responsibilities. This is a full-time, salaried position reporting to the Executive Director that includes full room and board (e.g. 2-room apartment with private bath + 50% of dinners prepared by private chef and reimbursement for groceries).

Demonstrated organizational, managerial, construction, land management and communication skills are key to success in this multi-faceted position.  Also patience.

PRIMARY RESPONSIBILITIES

STAFF/ADMINISTRATIVE

  • Work effectively and cooperatively with the Program Resident co-Managers, Environmental Stewardship Coordinator, Program Director and other Program personnel to provide quality operations and a safe, maintained environment for the residents and other Program events.
  • Regularly convey information about the Program’s land and buildings to other staff as appropriate.
  • Locate and hire contract and service employees when needed to fulfill specific tasks. When necessary, review contracts and bids prior to approval by Executive Director.
  • Maintain files in Administrative Office for building and grounds maintenance and equipment including service and repair records, warranties, etc.
  • Maintain ranch supply inventories and equipment, mail delivery, and other administrative tasks needed for efficient and effective facilities and residency operation.
  • Work with Association Reserves Inc. on annual Capital Reserve Study and prioritize building and equipment needs and budget.
  • Maintain annual timetable for routine land and buildings maintenance and repair.
  • Serve as emergency phone contact in rotation with other staff members who live on-site.

 

ARTISTS-IN-RESIDENCE

  • Be on site to meet and greet artists upon their arrival and assist them with unloading and moving into their studios. Participate in artists’ airport and other pickups when needed.
    Participate in artists’ orientation and tour of facilities with each arriving group of artists.
  • Assist with artist’s needs regarding studio set up, equipment and supply procurement, incoming and outgoing shipping, general information and other requirements.
  • Maintain artists’ tools, furniture and equipment for appropriate use. Oversee tools and equipment checkout system.

 

BUILDING AND GROUNDS

  • Oversee and undertake the general cleanliness of buildings and immediate surroundings including decks, porches and roadways.
  • Oversee, maintain, and repair/ replace where necessary appliances and permanent equipment for the Directors’ House, Artists’ House and Artists’ Barn
  • Coordinate garbage pickup and other trash disposal, recycling, and compost processing.
  • Oversee and maintain sculpture collection.
  • Oversee and undertake building repairs and maintenance as needed or requested.
  • Periodically inspect buildings for condition and note work necessary to accomplish.
  • Make recommendations for building and grounds improvements with proposed budget, and undertake when approved.
  • Oversee and undertake grounds maintenance and improvements as needed including road grading and patching; mowing; thistle, poison oak, scotch broom and other weed and pest control; trail creation and maintenance; picnic ground grooming; stream maintenance, etc.

 

VEHICLES & EQUIPMENT

  • Maintain vehicles and tractor as able; arrange for professional maintenance and repairs as needed.
  • Keep inventory of vehicle repairs and licensing; obtain smog and any other required certificates.
  • Maintain tools and equipment in working order; make recommendation for acquisition of new tools and equipment over incidental replacement expense.

Salary range:  $53-$63K DOQ PLUS full room and board on-site with generous benefits package. MAY be structured at 92% FTE if desired.

DEADLINE:  Open until filled

Apply via e-mail with FACILITIES MANAGER in subject line to admin@djerassi.organd include:

  • 1-2 page cover letter outlining aptitude and interest in the position
  • Resume
  • Names and contact information of three (3) professional references

 

Statement of Equal Employment Opportunity

Djerassi Resident Artists Program is committed to providing equal employment opportunity to all qualified persons. Djerassi Resident Artists Program will not discriminate against any employee or applicant for employment with respect to their hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment, because of their race, color, religion, creed, national origin, sex, age, sexual orientation, veteran status, disability, or ancestry. Djerassi Resident Artists Program relies upon the accuracy of information contained in your employment application, as well as the accuracy of other data presented throughout the hiring process or obtained during employment. Any misrepresentations, falsifications, or material omissions in any of this information or data may result in disqualification from further consideration for employment or, if you have been hired, termination of employment.