Editorial Office Assistant

Dates or Deadline: 
20 May 2020 to 31 May 2020
Organized by: 
Leonardo/ISAST
Contact: 
Danielle Siembieda
City: 
Oakland
Country: 
United States

Join the Leonardo team and work in a collaborative environment at the epicenter of the most current explorations in art/science! Leonardo/ISAST has an immediate opening for an editorial office assistant to perform a range of administrative and editorial tasks necessary to publish the journals and support community building, often liaising with authors, editors, other publishers and affiliates. This is a part-time position that is remote during shelter-in-place and will resume after in our downtown Oakland office.

About Leonardo, The International Society for Arts, Sciences and Technology

(Leonardo/ISAST) is a nonprofit organization that serves the global network of distinguished scholars, artists, scientists, researchers and thinkers. Leonardo creates opportunities for the powerful exchange of ideas among practitioners in the arts, sciences and technology. Through publications, initiatives and public forums, Leonardo facilitates cross-disciplinary research in these fields, seeking to catalyze fruitful solutions for the challenges of the 21st century. Among the challenges requiring cross-disciplinary approaches are establishing sustainable environmental practices, spreading global scientific and artistic literacy, creating technological equity and encouraging freedom of thought and imagination. Learn more about Leonardo/ISAST at https://www.leonardo.info/

Summary

Leonardo/ISAST has an immediate opening for an editorial office assistant. The editorial office assistant performs a range of administrative and editorial tasks necessary to publish the journals and support community building at Leonardo/ISAST, often liaising with authors, editors, other publishers and affiliates. This part-time, entry-level position reports directly to the managing editor and managing director. 

Responsibilities 

  • Provide general support to Managing Director, Managing Editor, and staff editors 

  • Maintain CRM and Data management systems

  • Receive and direct correspondences 

  • Copy edit and proofread journal and related materials

  • Create and curate social media content, including monthly newsletters 

  • Manage calendars, blogs, website, and other shared platforms

  • Assist with fundraising, promotional mailings, campaigns and reports

  • Provide logistical support for meetings, programs, and events

  • Light content creation/graphics for social media/presentations/mail campaigns

  • File, photocopy and mail

Requirements

  • Enthusiasm, self-motivation, creativity, independence, curiosity and flexibility

  • Administrative skills, including word processing, spreadsheet maintenance, database management, Internet research and email, Microsoft Office

  • A high standard of written and spoken English

  • Technical ability to update website content, minor graphic design 

  • Attention to detail, together with strong and consistent proofreading skills

  • Ability to stay calm under pressure, work well with others and learn quickly

  • Time-management skills, including the ability to keep to tight and often-conflicting deadlines

  • Bachelor's degree in Journalism, English, Art History, or related field preferred

Preferred Skills

  • Copy editing and/or writing experience

  • Web design and html experience 

  • Digital editing skills as related to websites and social media

Benefits: Flexible hours, simple IRA plan and health care plan.

Leonardo/ISAST is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.

Please submit your cover letter and resume with the subject line “Editorial Assistant Application - [full name]” to: jobs@leonardo.info.

Hiring immediately, position open until filled. Local applicants encouraged, the position requires on-site work. COVID-19 Precautions are considered.